Communicating Appreciation in the Workplace: A Valentine’s Day Guide to Gratitude

Valentine’s Day isn’t just for romantic relationships—it’s also the perfect opportunity to show appreciation in the workplace. Whether it’s coworkers who make your job easier, mentors who support your growth, or clients who trust you with their business, a little gratitude can go a long way.

Studies show that employees who feel appreciated are more engaged, productive, and motivated. And the best part? Showing appreciation doesn’t require a grand gesture. A simple thank-you can make someone’s day. Don’t underestimate the power of a simple “thank you”. 

Here are 3 tips on how to make workplace appreciation a habit:

1. Create an Inclusive Appreciation List

Think beyond just your immediate team. Who helped you this week? Who offered advice, assisted with a project, or made your day a little smoother? Consider:

• Coworkers who supported you, covered for you, or shared knowledge.

• Managers or leaders who offered guidance or advocated for you.

• Employees who have gone above and beyond.

• Clients or customers who make working together enjoyable.

• Mentors or colleagues who provided valuable insight.

• Friends and professional contacts who checked in or encouraged you.

• Job candidates or interviewers who took the time to meet with you.

Taking a few moments to reflect on those who’ve positively impacted your workweek will help you build a gratitude habit and foster stronger professional relationships.

2. Send a Thoughtful Thank-You

Once you’ve identified the people you appreciate, take action! A heartfelt message—whether it’s an email, handwritten note, or even a quick Slack message—can brighten someone’s day.

• Emails & Messages: A quick but genuine email or message lets people know they’re valued.

• Handwritten Notes: In a digital world, a physical note stands out and makes a lasting impact. Run to target and grab a 10 pack of thank you cards to keep on your desk at all times!

• Verbal Recognition: Before you end your meetings, a simple “Hey, I really appreciate all of your hard work this week!” can go a long way.

3. Use a Template to Make It Easy

Struggling to find the right words? Use one of these appreciation templates:

For a Coworker:
Hey [Name],
You’ve been incredibly helpful this week, and I couldn’t let the week end without saying thank you! Your support really made a difference. Appreciate you!

For Your Boss:
Hey [Name],
I know work has been incredibly busy lately. Just wanted to send a quick note of appreciation for all your leadership and hard work. Thank you for everything you do!

For an Employee:
Hey [Name],
The excellent work you’ve been doing does not go unnoticed. I truly appreciate your dedication, time, and effort. Thank you for everything you bring to the team!

For a Client:
Hey [Name],
It’s been great working with you! I appreciate your collaboration and the trust you place in me. Thank you for making our working relationship such a success!

For Anyone:
Hey [Name],
Before we get sucked into the busyness of the week, I wanted to send a quick note of appreciation for all that you do. It matters, and it makes a difference. Thank you!

Bonus: How to Ask for a Mailing Address for a Handwritten Note

If you’d like to send a thank-you card but don’t have their mailing address, here’s a polite way to ask:

“Thanks so much for your time today, [Name]! Would you mind sending me your mailing address? I have a little note I’d love to drop in the mail to thank you properly for your time.”

While Valentine’s week is a great excuse to start, expressing gratitude should be a regular practice. Consider sending a thank-you when:

• A coworker helps you meet a deadline or troubleshoot an issue.

• A leader provides guidance or mentorship.

• A team member goes above and beyond their usual responsibilities.

• A client gives positive feedback or trusts you with a big project.

• A networking contact introduces you to someone new.

• You wrap up a job interview or complete an important meeting.

• Someone checks in on you or offers words of encouragement.

A culture of appreciation isn’t just good for morale—it strengthens workplace relationships, builds trust, and fosters a more positive work environment. As you celebrate Valentine’s Day this week, take a few moments to send a quick thank-you to those who have supported, guided, or worked alongside you.

Gratitude costs nothing but means everything. Who will you thank this week? 💌